In the workplace, document reproduction can be unavoidable. You may want to keep physical copies of specific documents or to send the copies to someone for signing or stamping. With the cost of paper increasing by the day, companies that offer document reproduction services are looking for ways to save. You too should also learn how to do it in-house.
For inspiration, here are 6 simple ways to get you started:
1. Duplex Printing
If you don’t have to print your documents one-sided, then you should do both ways. This will help to reduce your paper usage to almost a half. In the long run, it saves you money and storage space too.
2. N-Up Printing
This printing instruction is set on the printer to help you combine two pages in one. Unlike Duplex printing where a single sheet of paper carries two pages of information, a single sheet in N-Up printing carries four pages of information.
3. Selective Printing
You don’t have to reproduce documents that you don’t need at the time or ones that you may never use. This increases your paper costs. It also increases your ink costs. Therefore, you should only print discriminately depending on need.
4. Communicate Electronically
Instead of sending physical copies to clients or customers, you can send them emails. It’s fast and cost-saving. You are able to save both paper and ink. The approach is effective in sending invoices. It’s also a great strategy if you are targeting to move to a paperless office.
5. Soft Copy Storage
Most document reproduction services employ this tactic when they don’t have to store physical documents. You can store your documents in the cloud or in your computer to retrieve them upon demand. The approach will help you economize on file storage as you save on paper.
6. Recycle! Recycle! Recycle!
Lastly, you can collect the papers that you have already used for recycling purpose. This will help to reduce paper wastage in the workplace. To do it, you’ll need to station a recycling bin at the workplace for disposing of the used papers. If you are an advocate of ‘going green’, you already know the impact of paper production on our ecosystem as we have to cut down trees to make it. Recycling paper has tons of benefits as many things can be made out of it.
Generally, it’s easy to save on document reproduction costs if you know how to reduce paper usage. You can start with the above ideas. They’ll help you to not only reduce paper usage but to also embrace a paperless office system
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