Mailroom Barcode Tracking Systems, so whether you are a large mailroom company that specializes in mail delivery and sorting, or if it is just a big company with a mailroom, this system can not only save you the time and money but will save you the embarrassment of mail disappearing.
Found in most companies basements ( and by the way, this is where most employees start and work their way up by learning the ropes of the company’s businesses and practices.
- THE INCOMING MAIL: when any mail enters a Mailroom Barcode Tracking Systems, no matter how big, small, oddly shaped, or weight, it will first be checked for any defects in packaging or if tampering occurred.
If there is any tampering or damage, these get photographed by a QA and get recorded and before you sent for further processes, the Qa will contact the client on both ends and let them know the condition and even show the photographs.
Once all sorted and the go-ahead is given, most companies will wrap ail in the company packaging and will get a bar code sticker with the address of the client.
- THE BAR CODE APPLICATION: Once they apply the bar code sticker, it will get scanned into the computer and all information, no matter how small it is recorded, even photographed.
- THE REGISTRATION: once all this info is registered and assigned to a courier or delivery person, they will sign for it and it all gets linked to his handheld device (some bar code stickers will even allow management to track the parcel or mail via this handheld device.
- THE RUN: So now it is off they go to do the delivery, sometimes it is to the clients and sometimes to another depot in another town that will redistribute from there.
- THE DISTRIBUTION: Whether direct distribution or re-distribution by another depot, the courier will deliver each package in the safest and most efficient way possible (some delivery vans have a camera inside the container compartment for security reasons.
Once a courier reaches a client, the client should always check the package externally for any damages and sometimes even open it up to not only see if no damages but if it is what they ordered or if for them.
The courier in turn all has the right to photograph or film this so his company can see if anything is wrong or fishy.
So now all the courier needs a signature on his device linked to that package and all is well.
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