When you’re organizing an event you’ll need to find Party Venues Cotswolds. This decision will have the largest impact on your event. Everything else (e.g. the date of the event, catering options, attendees’ pleasant experiences) will all be impacted by this one decision. While this may sound a bit intimidating you don’t have to feel this way. There are some things you can keep in mind to help you make this decision.
When to Start Looking for a Venue
The earlier you start looking for a venue, the better. In fact, you should book a venue 4 – 6 months in advance so you’ll have plenty of time to work on the rest of your plans.
Location
While you may have already considered this, it’s still worthy of mentioning. When you’re hosting a local event you should look for a venue that’s within a reasonable attendance for most of those people who will be in attendance. However, if most people will be traveling in from out of town you’ll want to find a venue that’s near their hotel.
Parking
Make sure that the venue offers either a parking lot or valet parking. If neither is available, you’ll want to find a nearby parking lot that you can use. When none of these options are available you may want to consider finding a different venue.
Capacity and Minimums
You’ll need to know the venue’s room capacity. This is important because you want to make sure that everyone can fit comfortably there. If you’re getting food and beverages from this venue they’ll also have a minimum in place. This is what’s known as an F&B (food and beverage) minimum.
Services and Amenities
You may want to consider whether the venue can provide you with food. If not, you’ll want to see if they have a partnership with a food provider. Oftentimes you’ll be required to use them. Make sure that you’ll have enough food for the day of your event regardless of where it’s sourced from. Not having enough food for your event will negatively impact your guests’ experience – something you obviously don’t want to happen.
The Bottom Line
Hopefully, you’ll no longer feel intimidated by choosing Party Venues Cotswolds. Now that you’re ready to choose your venue you should go ahead and do so. This will enable you to move on to working on other important decisions that will help make your event a reality.
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